Weddings

Ultimate Wedding Planner

Budget, vendors, guests, seating and deadlines in one Excel file. The dashboard shows what you've paid, what's still due and how many guests have confirmed.

File in EnglishNo macrosExcel · Google Sheets10 linked sheets

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Dashboard: planned cost, paid so far, still due and confirmed guests (Example data) — Dashboard: planned cost, paid so far, still due and confirmed guests · Example data · Enlarge image

Real screenshots of the file

Images of the file with example data. Tap an image to enlarge it.

Every vendor with quote, final cost, deposits and balance (Example data) — Every vendor with quote, final cost, deposits and balance

Guest list with RSVPs, meals, allergies and table (Example data) — Guest list with RSVPs, meals, allergies and table

Seating chart with assigned and free seats (Example data) — Seating chart with assigned and free seats

12-month checklist with dates worked out from your wedding day (Example data) — 12-month checklist with dates worked out from your wedding day

What's inside

Linked sheets, with instructions on the first sheet.

InstructionsHow to use the file.

DashboardDays to go, planned cost, paid, still due, guests and gifts.

SettingsNames, wedding date, total budget and categories.

Budget & VendorsQuote, final cost, deposits, balance and due date for each vendor.

GuestsRSVPs, adults and children, meals, allergies and table.

TablesAssigned and free seats at every table.

ChecklistTasks for the 12 months before, dated from your wedding day.

Day TimelineThe running order of the day.

GiftsGifts received and thank-you notes to send.

MusicSongs for the ceremony and the party.

Demo data

A worked example

In the example Emma and James have a 25,000 budget and 93 people on the list.

Couple, figures and vendors are example data, the same as in the images: the file you download contains just a few example rows to overwrite. Amounts have no currency symbol.

Ultimate Wedding Planner
Planned cost	22,720.00
Paid so far	6,180.00
Still due	16,540.00
Confirmed guests	56 of 93
Planned cost per confirmed guest	405.71

Getting started

In Settings, add your names, the wedding date and your budget.
Log quotes and deposits in Budget & Vendors as they come in.
Add guests and mark RSVPs: tables and the dashboard update.
Follow the Checklist: due dates count back from your wedding day.

Compatibility and limits

Compatibility

Plain .xlsx file, no macros, standard functions only.
Tested by full recalculation in Excel for Microsoft 365.
Calculations also checked in Google Sheets (upload the file to Google Drive).
Not tested in Apple Numbers or Excel for Mac.

Good to know

Checklist dates are a guide: adjust them to your vendors.
The file doesn't send invitations or reminders.

Questions

Can we both work on it?

Yes, if you save it to OneDrive or Google Drive and share it; calculations were also checked in Google Sheets.

Which currency does it use?

Amounts have no currency symbol, so it works with any currency.

Will anything be posted to us?

No. It's a digital file you download from Etsy right after purchase.